In 2019 we find ourselves in a time of endless innovation; from iPhones to AI, the world of tech is constantly releasing its latest product to the masses and changing the way we live. Technology now positively impacts every aspect of our lives, from the way we socialise with friends, to how we travel and even the way we work.  

The use of cutting-edge tech has become a part of everyday life and this is now being mirrored in the workplace. Nowhere more so than within human resource departments, where staff are exploring how HR services can be reimagined for the 21st century with the use of technology.

As the use of technology in the workplace continues to expand, more and more people are beginning to ask what this means for the future of the workforce. At Robocloud we know; and whilst some have been sceptical about the impact of tech on our workplace, this technology has the potential to improve the way we work in a myriad of ways. With the help of Robocloud, jobs are not replaced but enhanced, helping to achieve a streamlined business fit for the future.

Innovation is integral for modern companies and adopting technological advances in the workplace can help to act as an incubator for further innovation within businesses. Incorporating tech such as Robotic Process Automation (RPA) into the workforce enables companies to flourish in a way that wasn’t previously possible. As businesses innovate their processes with the help of RPA they can create a service which leaves, not just customers, but employees more satisfied.

Technology like RPA has been shown to improve productivity, increase efficiency and reduce costs. Offloading repetitive manual tasks to capable technology frees employees of such errands and leads to increased workplace satisfaction. As RPA removes the need for employees to complete monotonous tasks, the technology affords greater flexibility to the role of employees. This is integral to employee satisfaction and retention as, according to a 2018 study by Mercer, a massive 71% of thriving workers state that their job offers them flexibility. 

It is undeniable that as RPA continues to be adopted by companies it will contribute to the evolution of the workforce. As such tech is embraced by businesses it is predicted to lead to the development of the tech-enhanced worker. Meaning that, rather than being at odds with technology, employees will strive for peak performance by capitalising on these advances in tech.  

How Robocloud can help you achieve this:

• Reduce costs – manual tasks can be completed in a fraction of the time it takes a person to do
• Streamline processes complete and validate tasks, reducing human error
• Increase productivity – RPA can work 24/7, 365 days a year. 
• Gain insight into business activity – Identify areas of improvement for your company and help employees make informed decisions
• Afford greater flexibility to the role of the employee as repetitive, manual tasks are completed by robots. 

 If you would like to discover more about Robotic Process Automation and how it can help you to shape the workforce of the future, please do not hesitate to get in touch. Call the friendly and professional team on 0800 046 8081 or contact us. 

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Early stages of employee onboarding begin in the HR Department where lots of repetitive, administrative tasks are carried out to make certain the right person is being hired; tasks such as:

• Sending out a Provisional Offer
• Checking Right to Work Documentation
• Reference Checks
• Medical Checks
• Pre-Employment Checks
• Sending out an Offer
• Sending Out Company Handbook/Policies
• Contract of Employment
• Induction
• Ordering Uniform/workwear

Unfortunately, these tasks are often manual, lengthy, prone to error and result in delays in employee start dates – this doesn’t give a good first impression to your new hire.

So how can you improve your employee onboarding process?

At Robocloud, we provide Robotic Process Automation (RPA) software that can be easily integrated into your HR on-boarding processes.  In simple terms, our robots can record repeat processes and then perform them automatically in just a few seconds.  They can:

• Check right to work documentation.
• Automatically set up new starters on HR and IT platforms
• Request uniform and workwear
• Request and receive any employee documentation that requires signature and return
• Automatically send out company handbooks or policies
• Automate external or third-party checks on employees
• Update your HR system or platform e.g. People, Octopus, SAP or Sage
• Automatically send off for references
• Capture information from inbound documents and check for name, surname, department, key phrases or sentiments e.g. Artificial Intelligence can check written reference to see if it’s positive or negative.

Once automation is introduced, your staff time will be freed up (this means that they can work with the new recruits rather than spend time getting them set up on the system), data can be gathered, organised and stored easily (saving time and reducing errors), your new employee will experience a more streamlined service (improving their overall experience) and your new member of staff will be working and contributing quicker thanks to an automated process.

Done well, employee onboarding provides a good first impression of your company and gives your new recruit the tools and information they will need for the job.  In the long term, this will lead to enhanced productivity, loyalty and longevity.

To find out more about our automated employee onboarding processes, call Robocloud today on 0800 046 8086 or contact us for more information.

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• Lack of capacity to deal with high volumes of employee onboarding
• Not being able to get staff onboard quickly to suit business demands
• Validating high volumes of right to work data to ensure identity checks are completed
• Checking cv’s/application forms to ensure temporary staff meet minimum requirements
• Checking references

If your business or organisation experiences this problem, consider our robotic software service.  Sounds futuristic I know, but basically, our software robots can perform many manual HR tasks.  Entering data, validating references and ID documents,  ordering workwear or equipment can all be sorted by our digital workforce.

This is a cloud-based solution, so no robots sitting in your HR Team, just think of it as an extension to your workforce which can be used flexibly to suit your business demands.  Our robots can perform the manual tasks that can be tiresome and time-consuming but need completing quickly in order to get your staff onboard in a timely manner.

Robocloud’s services are flexible and require no upfront capital investment. It’s suitable for small, medium and large businesses.

Contact our team now to find out more about our digital onboarding services at robocloud@cleardata.co.uk or call 0800 046 8081.

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Many people may visualise a physical robot when they hear the words RPA, but actually this is a cloud based service  which can be used flexibly to suit your business needs.  Think of it as an extra digital workforce in the cloud who can get on with the manual tasks from your HR Team that nobody likes to do.

Our Robocloud service allows small or medium sized businesses to access robotic process automation solutions with no upfront capital investment.  It’s designed to be accessible and to help organisations transform their manual processes.

It doesn’t matter what HR Onboarding System you currently use, whether you use spreadsheets, google docs or software to carry out your HR Onboarding, RPA can fill in the gaps to make your workforce happier, free up valuable time and get on with more important tasks.

For example, many HR Onboarding Solutions will automatically ask a new employee to fill in forms e.g. reference requests, national insurance number, bank account number.  On arrival your HR Team  spend time going through this data and if missing  send a request to the new employee to complete.  This can be automatically achieved through our Robocloud digital workforce. Using Artificial Intelligence our Robocloud workforce can also perform tasks such as checking to see if  an incoming reference is positive or negative.

The illustration below shows the tasks our digital workforce can achieve for HR Onboarding.

To find out more information or to arrange a free 30 minute consultation about automating your HR Onboarding Process using Robocloud’s Digital Workforce call our team on 0800 046 8081 or contact us.

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